Form cover
Page 1 of 1

Hiring: Executive Operations Lead

Gateway X is a venture studio and holding company based in Saint Louis, MO, focused on conceiving, bootstrapping, and scaling innovative ventures at the cutting edge of all things digital marketing. Our companies are GrowthAssistant, Aux Insights, Unbloat, and Bootstrapped Giants.

We are seeking a highly organized and proactive to support our founder and build out a bigger admin shared service function to support multiple executives across Gateway X. This role requires exceptional prioritization skills, a keen attention to detail, and the ability to manage a variety of tasks efficiently. This role will report directly to experienced entrepreneur Jesse Pujji (Gateway X CEO). It’s an incredible opportunity to take a driver’s seat to grow multiple companies quickly and learn directly from seasoned executives across the entire Gateway X family of companies.

Role Overview

The ideal candidate will be a proactive problem-solver with exceptional organizational skills, able to manage competing priorities and thrive in a fast-paced atmosphere where creative problem-solving and entrepreneurial hustle are valued above all.

You’ll act as the first, internal and external, point of contact for Jesse and other Gateway X CEOs playing a critical role in ensuring they are always prepared to make the most impact on their companies, employees, and clients.

Key Responsibilities

You’ll act as the first, internal and external, point of contact for Jesse and other Gateway X CEOs playing a critical role in ensuring they are always prepared to make the most impact on their companies, employees, and clients.

Capacity & Communication

Email and Calendar Management:
- Monitor and manage incoming emails for multiple executives, prioritizing messages and responding as appropriate.
- Schedule meetings and appointments, coordinating with internal and external stakeholders.
- Prepare agendas and materials for meetings and ensure timely follow-up on action items.
- Proactively identify conflicts in schedule and reschedule as needed based on shifting priorities.
Admin & Travel Management:
- accommodations, and transportation.
- Maintain an organized travel calendar, ensuring all travel plans are communicated effectively.
- Handle any travel-related issues or changes promptly and efficiently.
- Manage and grow team of offshore EAs overtime to specialize in certain areas of the role.
Personal Tasks and Errands:
- Assist with personal errands and tasks as needed for multiple executives, maintaining confidentiality and discretion.
- Manage household-related tasks, including scheduling services and appointments.
- Provide general support to ensure the executives' personal and professional needs are met.

Collaboration

Onboarding & Success Working With CEOs
- Develop and maintain comprehensive onboarding materials for new team members, focusing on effective communication and collaboration with executives
- Conduct orientation sessions for new hires to explain executive preferences, communication protocols, and best practices for working with leadership
- Provide ongoing support and guidance to ensure all team members understand how to interact efficiently with executives
- Collaborate with HR to continuously improve the onboarding process, incorporating feedback from new hires and executives
Operational Support
- Ensure company requests are captured, prioritized, and processed in a scalable manner.
- Support the overall operations of the venture studio, including process improvement and project management
- Assist in coordinating activities related to portfolio companies and potential new companies
Special Project Management
- Assist with special projects, including research, data analysis, and presentation preparation
- Contribute to the development of strategic initiatives and operational improvements that allow executives to increasingly serve companies in the highest impact ways.
- Coordinate with various teams and stakeholders to ensure project deadlines are met
- Collaborate with team members to gather content and ensure alignment with messaging and branding.
- Ensure all materials prepared are visually appealing and effectively communicate key information based on executive

Community

Events
- Organize and coordinate events, meetings, and conferences, including venue selection, catering, and logistics. (internal and external).
- Manage event budgets and timelines, ensuring all aspects are executed seamlessly.
- Collaborate with vendors and internal teams to create engaging experiences.
Office Experience
- Oversee day-to-day office operations, ensuring a well-organized and efficient workspace.
- Manage office supplies and inventory, placing orders as needed.
- Assist with onboarding new employees and coordinating office logistics.
Gifting
- Coordinate and manage gifting programs for clients and employees, including special occasions and holidays.
- Research and select appropriate gifts that align with company values and client preferences.
- Track gifting budgets and maintain records for reporting purposes.

The ideal candidate will bring...

- Bachelor’s degree or equivalent experience preferred.
- 4+ years of proven experience as an executive assistant, chief of staff, or in a similar role, supporting multiple executives is a plus. **People who you’ve served in the past can’t imagine a life without you.**
- Strong organizational and time-management skills with the ability to prioritize tasks effectively. **You run ahead of executives you’ve supported, not with or behind.**
- Excellent communication skills, both written and verbal.
- Proficient in Google Suite, Canva, and other relevant software.
- Ability to handle sensitive information with discretion.
- Strong creative problem-solving skills, a proactive attitude.

The ideal candidate will bring...

Gateway X is a venture studio and holding company that conceives, bootstraps and scales both D2C brands and B2B businesses that serve marketers around the world. Led by experienced operators who have both bootstrapped ventures from scratch and grown venture-scale businesses, we match our unfair advantages in growth marketing and customer acquisition with promising co-founders and the right ideas. We build businesses with a capital-light approach, and profitable orientation from day 1 and believe applying these constraints works to our advantage in validating ideas and gaining traction faster. We’re proudly based in Saint Louis, MO. Our purpose is to help people grow, learn, and reach their highest potential through the power of business and entrepreneurship.

Application

Your Name

Your Email

Your LinkedIn

Current Company

Resume

Tell us about you

Why are you uniquely suited to succeed in this role

What gets you excited about Gateway X?